Position: Finance & Administration

Location: Harare

Report To: Program Coordinator

Contract Duration: 24 months (Starting May 2020)

The Finance & Administration Officer will be responsible for the performance of a variety of duties categorized by either financial or administrative support including front desk customer service, posting the daily receipts, preparing deposits, coding, totaling, batching, entering, verifying and reconciling transactions such as accounts payable and receivable, payroll, purchase orders, cheques, invoices, cheque requisitions, and bank statements. Administrative responsibilities include file management, correspondence drafting, funding program support, and ensuring supplies to the office are managed and maintained. Administrative duties also include developing and maintaining administrative systems and performing clerical duties, such as word processing, meeting minute taking, scanning and photocopying.

Duties And Responsibilities
2. Duties and responsibilities

i. Reception
• Greets guests and clients
• Takes messages and helps direct inquiries
• Shares responsibility for maintaining a tidy and appropriately front reception
• Keeps equipment, money or books safe when unattended
• Takes messages and communicates efficiently
• Is a support or assistant to all facets of business

ii. Administration
• File systems development and maintenance
• Funding program support to Program Coordinator
• Schedule management for funding programs, deadlines and report initiation
• Word processing, minute taking, photocopying, scanning, etc.

• Leads office and kitchen supply management and inventory controls

iii. Financial Support
• Utilizes computer systems to run databases, pay bills and order supplies.
• Calculates, prepares and issues documents related to accounts such as bills,
invoices, inventory reports, account statements and other financial statements
• Code, total, batch, enter, verify and reconcile transactions such as accounts payable
and receivable, payroll, purchase orders, cheques, invoices, cheque requisitions,
and bank statements
• Responds to customer inquiries, maintains good customer relations and solves
• Stay current with all regulations, practices, tax laws and reporting requirements
• Performs other duties as required.

Qualifications And Experience
• Degree or Diploma in Accounting and/or Business Administration program
• At least 3 years working experience doing similar duties
• Effective writing skills
• Understanding of basic bookkeeping, accounts payable and receivable
• Effective communication skills with individuals at all levels of the organization
• Computer literate, including effective working skills of MS Word, Excel and e-mail
• Ability to adapt to and learn new software
• Able to work efficiently as a part of a team as well as independently
• High level of critical and logical thinking, analysis, and/or reasoning to identify
underlying principles, reasons, or facts
• Able to work well under pressure and meet set deadlines
• Good organizational, time management and prioritizing skills
• Ability to interpret and implement company policies and procedures
• Attention to detail in all areas of work
• High level of personal integrity
• Strong work ethic
• Self starter
• Confident, consistent, decisive personality

Core Competencies
• Customer Focus
• Quality Orientation
• Communication
• Problem Solving
• Accountability and Dependability
• Team Work
• Ethics and Integrity

How To Apply
Qualified female applicants are encouraged to apply.
If you are interested and qualify for this job, please send your application and CV to [email protected]
NB: Shortlisting will be done as applications are received. Only shortlisted candidates will be contacted.