Job Summary
Human Resources Graduate Trainee

(Reporting to the Human Resources Officer)

Training Program Overview

The Human Resources Graduate Trainee is expected to learn and excel in giving administrative support to the Human Resources department to ensure the efficient functioning of the HR Department. The Human Resources Graduate Trainee will provide clerical duties as well as learn the strategic role of HR processes such as recruitment and selection, payroll processing, leave management and performance management.

Duties And Responsibilities
Employee benefits Management

To learn and excel in timely processing of salaries, through properly capturing all monthly payroll changes on the payroll system. The Human Resources Graduate Trainee under the guidance of the HR Clerk will:
Initiating and facilitating the clearance of staff terminal benefits by department
Ensure the timely processing of payment for both locum nurses and volunteers by Liaising with Provincial Administrators for the timely remittance of payment requests
Completing loan and advance requisitions

Outputs

Proportion of payroll outputs processed timely and meeting the right quality standard
Proportion of payroll with correct cost share captured for processing
Proportion of pay slips produced timeously and acknowledged as accurate by staff Statutory payments
Timeous payment of Medical aid subscription to ensure continued service for employees
Timely processing of terminal benefits

Assist in the recruitment and selection process

Under the guidance of the HRO learn and excel in the recruitment and selection process.
Keep a track record of the whole recruitment and selection to ensure transparency.
Conducting Intern interview recruitments

Outputs
Complete interview process documentation
Up to date personnel files
Effective background checks in accordance to policy requirements

Assist in the leave Management process

Under the guidance of the HRO learn and excel in leave management.
To ensure that the leave days accrued are all taken before the end of each final year. This will be done through
o Preparing Leave reports (Annual leave Reports, Other leave)

Outputs
Availability of leave management data to facilitate decision making
Performance Management

To learn and excel in performance management under the guidance of the HRO.
Ensuring all line managers/supervisors implement and maintain the performance management system for the purpose of building a result oriented, high performance culture.
Advise managers/supervisors on the appropriate approach to be used in sound performance management including inducting new supervisors and managers on their expectations on managing employee performance.
Ensuring that managers/supervisors have the correct performance management tools e.g. performance setting forms and performance evaluation forms
Coordinate the performance setting process in liaison with departmental heads for all existing employees at the start of the financial year and new employees at the commencement of employment.
Coordinate the performance evaluation process at the completion of the financial year for all employees.
Coordinating probation review for all new employees
Communication to all employees on due dates for performance setting, and performance evaluation.
Documenting performance gaps and recommending relevant performance support in line with budgets e.g. training and development

Outputs
Departmental performance tracking
Effective probation reviews
Focused performance support.
Completed performance evaluation forms
Completed performance settings forms
Performance evaluation analysis report
Training needs analysis report
Effective training program targeting identified skills gaps

Office Administrative duties

Under the guidance of the HRO learn and excel in manning Human resources related office administrative duties.
To provide all the administrative duties for the department such as preparing minutes, preparing requisitions, to ensure the smooth running of the HR functions of the organization
Updating all the staff files regularly to ensure that all the files have correct and up to date information about employees.
Audit regularly, and advise the HR Officer of any missing information
Updating the staff electronic database to capture staff movement
Maintenance of all Human resources related files ensuring that files are up to date and information is easily retrievable.
Assist internal and external auditors with information as requested

Outputs

Up to date files
NSSA Registration of all employees
Up to date and Compliant Personnel files
Up to date record keeping

Qualifications And Experience
Relevant degree in Human Resources/Psychology/Management/Social Sciences
Below the age of 26
Knowledge in computer packages
Good written and writing skills

How To Apply
Application Procedure

Step 1: Click VIEW MORE INFORMATION BUTTON and Complete the Application Form. This form should be completed before emailing your CV.

Step 2: Submit your cv and application letter via email to : [email protected] clearly indicating the position you are applying for on the subject of the email.

OPHID and its Consortium partners are an equal opportunity employer and do not discriminate against any employee or job applicant on the basis of race, political affiliation, religion, tribe, national origin, gender, physical or mental disability, health status (including HIV status) or age.

During the application process, OPHID will not charge any fee nor will it require any payment to be made for any application to be considered. Canvassing for or by any candidate will lead to disqualification.